Efficiency is often hailed as the key to success. The definition seems straightforward: achieving the most with the least number of resources. In practice, that means working quickly, purposefully, and without waste. Sounds ideal, right? And yet… efficiency isn’t a one-size-fits-all concept. 

Why efficiency is not universal 

What feels logical and satisfying to one person can be overwhelming or stressful to another. Efficiency is shaped by three key factors: 

• Your personality: Some people thrive on tight schedules and rapid decisions. Others need space to slow down, reflect, and explore. 

• The location: Some cultures (read:  locations) prioritize time and results, while others value relationships and the process itself. 

• The situation you’re in: What’s efficient in a crisis rarely works in a creative or reflective setting. 

So, efficiency isn’t a universal truth—it requires alignment with both the individual and the context. 

When efficiency takes a back seat… 

In sectors like healthcare, education, and creative industries, depth often matters more than speed. Sometimes, slower is better. In moments of care, creativity, or genuine attention, time isn’t wasted—it’s invested. Efficiency is valuable, but not always the most helpful lens. What appears efficient isn’t always effective for everyone. 

When efficiency frustrates you… 

Frustration often arises when things don’t go as logically—or as efficiently—as you’d expect. But what feels like a waste of time to you might be a meaningful moment or connection for someone else. Try looking at those “slow” moments with curiosity. I remember nearly leaving a party early. While waiting in line for my coat, someone struck up a conversation. That exchange turned into an unexpected collaboration I would’ve otherwise missed. Sometimes, the detour is the moment—you just don’t see it until later. 

A few tips for those who still want to do something during the “slow” moments: 

• Got your smartphone handy? Add to your to-do list, check your social media, answer emails that don’t require much effort.
• Got ideas you want to develop further? Use your Dictaphone and let your inspiration run wild.
• Look around to see if you can help anyone.

Want to work more efficiently? 

Good news: working more efficiently doesn’t require a grand strategy—just small steps. Start your day with a 5-minute overview. Check emails only at set times. Think before you say “yes.” One participant in a program told me they always ended their day by jotting down three short notes for tomorrow. A small act, big impact: more calm and focus. Efficient working isn’t a destination; it’s a process of learning, trying, and adjusting. You don’t need to be perfect—you just need to begin. 

In conclusion 

Efficiency is not the goal, but a tool. It works best when it’s in tune with who you are, where you work, and what the moment calls for. Sometimes faster is better. Sometimes, slower is wiser.